Job Opportunity: Executive Secretary at Adventist Health System (Orlando, FL)

We are currently seeking qualified candidates for an executive secretary position that will be based in our Office of Clinical Effectiveness (OCE) department.  This position is based at our corporate office in Altamonte Springs, FL.

This position has the opportunity to handle the traditional executive secretarial duties including transcription, minutes, scheduling appointments, document preparation, filing systems and distributing; completes and processes expense and reimbursement reports, arranges travel, assists with committee needs; and retrieving miscellaneous material from the AHS hospitals for the vice president and director of Quality and Patient Safety in the OCE department.  As part of the OCE staff, confidential information is handled on a regular basis.

• Providing the support necessary to assist in meeting the necessary day-to-day functions and appointment planning for the executive and designated director.
• Receiving inquiries in a confidential manner, investigating and/or referring to the appropriate person without delay and with no exception.
• Preparing/editing reports and documents, entering data, updating and maintaining word processing files, including maintaining mailing lists within a specified turnaround time as determined by the executive.
• Ability to manage multiple tasks simultaneously by exhibiting a professional attitude and maintaining composure under pressure.
• Creating reports in Microsoft Excel, Word or PowerPoint, as requested by the executive and directors.  This includes assembling any necessary reports into notebooks or slide format for presentations.
• Demonstrates increasing competency with office software applications and uses such to improve productivity and presentation clarity.

Qualifications

• A minimum of three years as an administrative secretary.

• Position requires a level of knowledge equivalent to what would normally be achieved through two years of a Secretarial Science college program.

For immediate consideration, Apply Now!

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